PasCom Fleet II has very convinient solutions, especially the co-operation with non-cash payment system. Transactions are realised by fuel cards BP Plus, Flota Orlen, euroShell on the BP, Aral, Statoil, Orlen, Shell gas stations. The software is able to read and to analyze in the electronical form of invoices and ascribes accurate costs to cars, organization unit, employees and group of costs without necessity of informing fuel companies about changes in car assignation.

Using fuel cards system gives additional comfort to the user, but it is not necessary for using all capabilities of the program.

Software PasCom Fleet II cooperates with fleet cards system ORLEN, BP POLAND, STATOIL, ARAL, SHELL

In companies, which have a lot of official cars, non-cash paying system for refueling is a method being used increasingly. Employee has a special card which allows him for refuel and using for other services on the BP, Orlen, Statoil, Aral, Shell gas stations without paying in cash.

This method allows the company in calculating accounts and cash return for purchasing. The company receives invoices summary with a list of refueling at gas stations. This specification can be analyzed by our software.

In general it is not possible to fully eliminate the cash from shopping from transactions which are realised in other companies and gas stations. Using fuel cards is the great facilitation, but it is not reducing work which is done to divide costs from that invoices into:
* costs which VAT tax could be deducted
* costs which should be count according to brutto amounts
* costs divided to organizational units

Based on all data at the software invoices is being created according to those criteria. Software is created for accreditation transactions to car, employee, organization unit and cost groups.

We assure help with initiating software cooperation with fuel cards system.

• System allow to record, fast searching ,browsing , printing and exporting data about:
• individual cars – registration number etc.
• Trade-mark and car type – technical data etc.
• Car equipment – name and group of the equipment , installation time etc.
• Employees – name, address, organization unit etc.
• Car assignation for individual employees in variable period
• Division in Firm organization – sections , regional offices etc.
• Exhibitor bills – firm's data which are records exhibitors for fuel, pieces and services
• Insurance (from collision) - their cost and liquidation method

Invoices could contain all or several aspects from the list:

• invoice's number, position in the record, buying data
• invoice's exhibitors (allows grouping invoices from pointed exhibitors)
• contents – name service
• cost group – accredits costs to one of the cost kind group and it's account defined by program's user
• for fuel bills – amount of refueling
• value of netto, VAT , brutto
• kind of payments (cash , cheque, card)
• for fuel card payments – fuel card's number
• counter's position while buying

In case using a non-cash fuel card system bills the transactions are imported  automatically. Remaining costs can be set manually or can be imported from computer accountancy system.

System enables calculating consumption and fuel's combustion in two ways:

• based on accounts given by employee after refueling and given specification by fuel firm to the invoice
• based on data given by employee on calculation period document or track card

This document is being used only as a second beyond possibility of calculations. It can contain:

• employee symbol, car number, organization unit, calculating period
• amount of the fuel on the beginning and end of the calculation period
• data about other bills for fuels, oils, parkings, repairs etc.

Calculation can be displayed for any time period. In case of different arrangements program will calculate also other data.

All parallels, reports and analyzes can be reviewed on the screen, printed or transfered to programs such as Word, Excel and other as *.XLS , *.RTF, *.WMF, *.TXT, *.CSV , *.HTM.

Except standard parallels user can prepare his own parallel in his needs using special parallels module.

User can commies prepare his own parallels to the producer with his patterns.

Calculating car exploitation contains for each car and period:

• car account in this period
• real expenditure of fuel
• fuel costs, other costs
• costs for 1 Km, average fuel costs

It's available to parallel accounts.

Costs can be analyzed on various level from invoice's position up to analyze according to any definition of group costs. The Software enables cost's analyze in structure:

• cost's value with division according to kinds (F.G fuel)
• support cost of each car, organization unit etc.
• Costs that are being generated by each employee
• sales with invoice's exhibitors
• expanses for each pay card
• purchase can be done on Saturday and Sunday

These analyses can be executed :

• for each period
• for each operational unit
• for each group of cars or single car
• for each group of costs
• for bills of precise form of payment

Software enables doing analyzes in graphical mode. User can choose from several forms of the plot. Plots can be reviewed, printed or transfered to other documents such as MS Office

Exemplary graphical analyzes:

• cost's structure analyzes for each period , organization unit's group and car
• plot car costs in time
• comparison of organization unit costs in time

Software enables tracking condition and car's movement on the reports:

• car condition according to it's type
• car condition in each organization unit
• car condition according to employee's position
• car accepted on different condition in each period
• car removal from condition at any period
• actual car rotation
• history of car's rotation changes

Software enables creating specifications:

• equipment installed in vehicles
• car to specification equipment from special  group
• equipment which was bought or suppressed in given period

Software enables inspection and technical research supervising of cars in arrangements:

• according to inspection time
• according to organization unit and time period
• remind automatically about approaching inspections, expiring insurance polices etc.

Software reminds automatically about expiring AC, OC, NW insurance and enables creating specifications:

• AC, OC, NW insurance expiring in given time period
• amount of damages with division on vehicles, employees etc.
• calculation of liquidation prices according to compensation payments

Software counts charges for environmental use in accordance with actual rules :

• firm calculations according to compulsory pattern
• payment's specification for each car
• payment's specification for using up fuel for each organization unit

Software enables inspection and technical research supervising of cars in arrangements:

• according to inspection time
• according to organization unit and time period
• reminds automatically about approaching inspection, expiring insurance policies etc.

There is the opportunity to create specification editor in the software. Specifications can be created according to user's needs. Created specification can be saved to further use.

Data specification from fields from given card index

Software enables transmission of payment's data to (or from) various financial-accountancy computer's systems. Data are saved in *.XLS , *.TXT, *.CSV, *.DBF format. PasCom allows connections to F-K systems according to user's requirements.

We assure you one year warranty to our software programs. We offer constant system conservation, which contains:

• we assure constant software fit to changing rules
• we monitor your requirements and deliver new versions of the software
• we help in special emergencies and unexpected situations
• we assure you safety and constant cooperation